One of the worst situations you can have in healthcare is not having a high enough staff to patient ratio. When you are short-staffed, you risk your patient’s health and lives. No matter how large or small a practice is, the last thing you want to be doing is worrying about scheduling, resources, and compliance.

This is the reason why Healthcare WFM (workforce management) companies are so important. By utilizing these benefits of workforce management, your focus can remain on patient care.

Easy Scheduling

Every healthcare business splits its focus between providing nurses, doctors and support staff with schedules they need while complying with federal laws and regulations for healthcare workers. These laws mandate break times, minimum and maximum hours and other required provisions for workers.

With the use of workforce management systems, both employee considerations and federal laws are automated. It frees professional staff to concentrate on patient care and satisfaction. WFM improves employee satisfaction while reducing overtime by billing hours accurately.

Automated Payroll

Workforce management companies automate payroll and tax deductions. This means there is no need for separate time clocks, paycheck stubs or tax documents. The management company software does it all in one place.

When you combine this service with scheduling, there is very little room for misunderstandings during the employee pay process. It eliminates most of the human error when it comes to data entry and reduces repetitive tasks.

Hassle Free Paychecks and Stubs

Instead of having piles of paper or extensive computer records, a management company direct deposits paychecks into employee bank accounts and can print paper checks if necessary. If an employee needs verification of payment, the check stubs can be printed out from any computer using an employee’s ID. Everything is stored safely in an independent server.

Tracks Employee Breaks and Hours

In healthcare, there are strict guidelines for breaks and working hours. Healthcare workforce management companies know the law and can track the exact amount of paid, break, lunch and overtime for each employee.

This makes accountability reports much easier in the event of a labor dispute or violation complaint. Compliance reports are easily obtained and submitted through their software.

Tracks Human Resources Requests

A robust WFM system can manage policies for leaves and vacations, and do cost calculations to help managers understand where their labor dollars are going. It can also warn of upcoming healthcare worker shortages and help you plan for expected peak times.

You can view vacation time, paid sick leave and other blank spots in real-time to ensure there are no gaps in employee coverage. It can also help you track vacation days taken or accumulated.

Improves Employee Management

By alerting managers when an employee is late or absent, it improves overall employee management. It can track habitual tardiness or absenteeism, allowing a manager to take action promptly.

This benefit can also give managers a head start when planning employee bonuses and rewarding employee consistency. Adding these incentives is proven to help with employee retention.

There are many more benefits to workforce management systems, but the most important one is that it gives you freedom from worry and peace of mind when handling any size workforce.