No matter what type of business you are running, you’re likely to end up with a huge stack of documents on your desk and an even bigger pile of scattered files on your computers at some point. Sure, you may not have a lot of paperwork to deal with in the beginning, but once your business thrives, so will the amount of documents. To avoid having to dig through a mountain of emails, reports and archives every time you need one specific file, consider a document-management system. You don’t even have to waste precious time evaluating your options – we’ve put together a list of the top picks of document-management systems to keep all your business’ files organized.

FileHold

FileHold is one of the best picks to help you keep your documents organized. The best part of it is that its interface is highly similar to that of Windows Explorer. However, it does a whole lot more than Windows Explorer can do, allowing you to organize your files more efficiently or to see more attributes of each file when you’re browsing through them. Another great aspect of FileHold is its customizability: each employ can customize the interface of the program to show the most commonly used features and settings, thus improving workflow. FileHold also integrated perfectly with the Microsoft Office suite and similar other suites, allowing you to organize the documents you’re working on without much hassle. Remote access is also possible, and to ensure that no files are leaked or modified by unauthorized personnel, there are 11 different levels of access available. One possible downside of FileHold is its price – being a premium on-site product, FileHold is not exactly cheap, with the price for the Express package (up to 20 users) being $3,750.

Dokmee

Dokmee is at the opposite pole of FileHold, price wise, being available in a free version that’s usable indefinitely. As you may expect, the free version is fairly limited, but there are plenty of pay-as-you-go plans to choose from. Dokmee is available both as a cloud-based version or a self-hosted version, with mobile apps also being available. In terms of functionality, Dokmee is quite impressive, coming with everything feature you would need if you’re operating a small to medium-sized business: you can organize files, see file history or set different levels of access. An audit feature is also present, allowing you to see who accesses what. In terms of downsides, the only thing Dokmee can lack is adequate support, as this is dependent on the package you choose. While for the top packages you get email and phone support, the basic package (which is the free one) comes with no live support of any kind, so you will need to resort to reading through the documentation and Googling when things don’t go as expected.

PinPoint

PinPoint is another highly-efficient document management system to opt for. Aside from the file organizing functionality, PinPoint also acts as a real-time organizer. The interface of the app is split in 3 main sections: Recent Files, In Progress and Workflow. This allows you to easily keep track of the files you’ve been working with recently (via the Recent Files section), have everything you’re working on right in front of you (via the In Progress section), and also see upcoming tasks and files that are awaiting your attention (via Workflow). PinPoint comes with a powerful search feature that allows you to find the documents you need by searching for a certain phrase or keyword that’s part of a document’s name or content. A stand-out feature is the OCR functionality, which means that PinPoint will be able to look through scanned hand-written documents as well, and not only digital ones.

eFileCabinet

EFileCabinet is the way to go if your business requires a lot of moving around. The system is completely cloud-based, so you’ll be able to do your thing regardless of your location or the device you’re using. eFileCabinet’s main advantage is that its cloud interface was specifically designed to be the main interface, and not just a complementary feature, such as in the case of other systems; this means that the interface is well polished and packs in the complete functionality your business needs. Another advantage of the cloud-based approach is that there’s no upfront cost – you pay exactly for what you need to use. In terms of functionality, eFileCabinet does its main job of storing and organizing files very efficiently, with a simple and intuitive interface to work with, plenty of file storage space and document encryption.

By Jason Phillips and Conosco.com!