Whether you’re an administrator, a principal or a teacher, utilizing a file sharing site, or the cloud, for your large files has many advantages. No longer do you have to depend on email or hope that students remember to share important information with their parents or guardians. Here are five important pieces of information that you can store securely on a file sharing site for easy access.

1. Student Handbook

Every school has a student handbook full of rules, dress codes and a list of consequences for infractions. It’s not unusual for students to stuff these handbooks in their lockers on the first day of school, never to look at them again, let alone share them with their parents. By keeping your student handbook on a file sharing site, you can be sure that no student can ever tell you that they didn’t get a copy and parents are made aware of the rules that their children must follow while in school.

2. Fundraising Information

Most schools have various fundraisers throughout the year, and it can be difficult keeping track of all of the necessary information. Losing just one detail can wreak havoc on the entire effort. By storing your fundraising information on a file sharing site, you can distribute information to those who need it, collaborate with fellow fundraisers and stay up-to-date with the latest fundraising information.

3. Class Calendar

If you use a file sharing site to store your school or classroom information, be sure to store a copy of the class calendar with all of your available information. By keeping your class calendar online, parents will always be aware of important dates and events taking place in your building. You won’t have to worry about sending folders home with students or relying on them to take a letter home to mom and dad.

4. Class Projects

For older students, file sharing sites are a great way to work together on a class project. Students can collaborate with each other online and teachers can keep track of their progress. This is an especially handy tool for large research projects that involve a groups of students. Parents can also utilize the information to know exactly what their children should be working on and when their homework is due.

5. Field Trip Information

File sharing sites offer a convenient way to store field trip information for teachers, students and parents. You can upload permission slips, information about the destination and other pertinent information. After the field trip, you can upload pictures, videos and other information about the excursion. Using a file sharing site to store information about class field trips can be a perfect way to engage busy parents and get them involved.

File sharing sites aren’t just for CEOs and small business owners. Sharing files online offers multiple benefits that can be of use to educators as well. By using a file sharing site for the five items listed above, you can reduce your website operating costs, make sharing important information more convenient and ensure that parents are more involved in their children’s education.

Gary Waters writes for tech blogs where you can learn more about how to send large files.