TECH CRATES

Let Printer Technology Streamline Your Business Processes

With the speed and diversity of printer technology these days, choosing the right print solution for your business can be an intimidating task. If you are looking to streamline multiple business processes and increase overall efficiency then perhaps you should consider investing in a multifunction print unit.streamline your business with printer technology

Multifunction printers have the capacity to perform the job of several communication devices from one centralised location, but prior to purchasing it is important to consider the printing needs and requirements of your business as well as making sure a large network printer will mesh nicely with your current IT service.

Connectivity

Most printers have more than one type of port that connects them to the computer. These days, USB ports are the norm. A multifunction office printer can also be equipped with Wi-Fi, which means no more cables. You can connect your printer to your office network using wired Ethernet or wireless options depending on what suits your infrastructure most.

Note that many multifunction printers have no need for a computer to work. These PC-less models help you save on overheads and training. They are also relatively easy to install.

Printing Concerns

The printer is the primary element of your multifunction device so make sure its features and functions are suited for your specific office needs. There are a few points to take into account.

Scan, Copy, and Fax

Choose printers with faxing capabilities if you need to send documents a lot. If not, then print-scan-copy devices are more efficient. If you really need a fax machine, remember to keep your multifunction device near a phone socket. Choose a scanner that offers at least 600 dpi resolution and scans fast. Your copier will be able to copy in colour if your scanner has the ability as well. The quality of the copier depends of the quality of your printer and scanner.

Automatic Document Feeder (ADF)

This is more related to the scan function than anything else. It allows you to put a stack of documents on the scan device and have them copied and scanned in one go, making bulk scanning a breeze. In addition, you can send multiple faxes easily with an ADF.

Duplex Printing

This feature provides the ability to automatically print on the two sides of the paper. It is a useful choice if you print a lot of pamphlets and cards. It is easy to make mistakes in duplex printing, however, which results in waste of paper, so many avoid it.

Card Readers and Displays

Most PC-less multifunction printers have these to help users easily interact with the device. You can choose number of copies, scan type, paper size and more on the displays. Card readers enable the staff to slot in memory cards and print the contents without need for a computer.

Picking features is easy. It is the estimating what features you need that is difficult. You need to understand what your printing and scanning needs are at the present and what they will be in the future before you buy your all-in-one. If you project your usage to be less than it really is, you’ll need to replace your unit too soon. If you buy a printer that is much to high-end for your needs, then you’ll be wasting resources. You’ll need to do some surveys and talk to your staff to properly estimate what kind of device you should buy.

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