The repetitive tasks we do in offices and organizations on a daily basis are far from perfect, most often tedious and tasks that we’d rather postpone to some unknown future or delegate to someone else. These tasks however have to be done and tend to take up the best parts of our time while our creative work suffers for lack it.

How do we overcome this challenge?

How do we make workdays more productive and pleasant?

One sure fire way is to use technology to automate boring office task with business automation tools.

Let’s take a look at the ‘A’ list of boring office tasks which when automated can save us time, energy and a whole lot of unpleasantness:

Automation for budget management & billing

Billing customers for your services or products is one of the most boring and tiresome tasks. How can you automate invoice creation, reminders and recurring invoices? This can be done by using time billing software to create PDF templates and compile invoices in no time.  As an invoice is created the system adds your client data and calculates the payable amount. All that  has to be done is review the document and click “send” to have the invoice sent to your customer’s inbox.

Automate quote creation

Some great quotes can be created with pre-designed PDF templates that include your company’s logos, custom fields, etc. You can automate quoting by using tools available in the market and eliminate this tedious business process. As the system has all your previous quotes data as well as customer contacts, all you need to do is the initial setup.

Easy automation of sales

The sales person’s meetings and conference calls could be easily automated. Meeting invitations, email correspondences, quick overview of the current sales performance etc. can be sorted using solutions like CRM’s and other such tools. Every time a customer signs up on your website, they can fill in a lead form to create a new lead automatically. Searching to find details from the past conversations with a customer is a waste of time. To find all previous communications faster, add client’s contacts to your CRM system and have all your email correspondences automatically saved to the CRM tool. Look for tools that integrate with Google Mail and Outlook.

Attendance tracking system 

Today’s organizations are faced with multiple challenges when tracking their employees’ attendance. Automated time and attendance solutions help you manage these various challenges with ease. The technologically advanced, yet simple and comprehensive solution provides a convenient way to track your employee’s time and attendance and monitor productivity. It also empowers you to calculate payroll accurately, reduce resource deployment, hire smartly and stay legally compliant. So automate your attendance tracking system and transform it from a basic requirement to a strategic necessity.

Visitor Management Automation

Visitor management refers management and tracking of visitors in a public building or a site. By gathering increasing amounts of information, a Visitor management system can record the usage of the facilities by specific visitors and provide documentation of visitor’s whereabouts. There are a variety of Visitor management solutions available to automate the task of entering visitor information in a log book. Solutions like TouchPoint are simple, perfect and secure suitable for Corporates, Industries, Modern Organizations, Research Centers and for multiple tenant complexes.

Meeting room booking automation

Meeting Room Booking is another mundane task that takes up an employee’s valuable time. This can be automated using a system for multi-site booking of meeting rooms. Rooms are grouped by building/area and shown in a side-by-side view. It can also be used to book any resource; computers, etc. Whether you have one or ten meeting rooms, the system can solve these problems and allow you to better manage your rooms. If you want to save time and reduce administration, you can rely on this automated system to simplify the booking complexities you face every day.

Materials Movement Management Automation

Materials management is something that every organization or company has to deal with. This mundane recurring task can be automated to manage the movement of materials and purchasing and ordering of materials You can organize and track inventory using Materials Management modules to efficiently and effectively manage your materials. By automating the entire process of movement of materials, companies can reduce loss of material and also prevent unauthorized access to materials. Material gate pass management not only tracks movement of materials (as defined based on the business of the user), but also has the ability to generate auto escalation mails to the relevant departmental heads to report anomalies.

When boring work is automated, tasks always get done hassle free. Even when your employees forget about them or call in sick, you do not have to worry if these tasks take care of themselves via a system. Furthermore staff can focus on the work they have been hired to do. Automation software streamlines the process for everyone. Everyone gets what they wanted, and no one spent more than a moment on looking after mundane processes.

So think about all the boring office tasks that are taking up valuable employee time and revamp your manual processes to automated ones. Get with the times, let technology do the talking!