In the present scenario, Outlook becomes most popular email client for an Organization users. However, it is mainly used as an email application that can synchronize user’s entire emails from the internet to Desktop. It contains multiple components such as Calendar, Contact Manager, and Notes etc. Basically, these PST file becomes larger in size within MB to GB’s due to a lot of emails that obtain huge storage space which makes users system performance get slow.
Enhance Performance By Shrinking Outlook PST File Size
To preserve PST file space on user’s hard disk, a user allows to delete unnecessary items and then, compacting those files to keep them smaller in size. After considering, if a user wants to delete items from a PST file, automatically the file becomes compacted in the background while working on the Desktop and MS Outlook is running on it. There are various ways to manage users mailbox and to shrink Outlook PST file size. In the following section, In the following section we will discuss the needs to compress PST file along with manual steps.
Reasons Behind to Shrink Outlook File Size
Outlook data file is the databases which contain to store multiple files. Sometimes, Outlook can’t shrink Outlook PST file directly when a user wants to delete something else from it. Instead, it will happen only in one situation whenever certain threshold limit is reached. Thus, the performance will become quite slow and it will grow major issue. Therefore it is necessary to know how long does it take to Shrink Outlook PST file Size.
Following Steps to Reduce Outlook File Size
As we know when PST file size will grow with every action and it must have a negative impact on performance. There are several points those are performed to compress PST file. Below-mentioned the follow steps are:
- First, as per users need to delete unnecessary items
- Open to view the Folder list. From the bottom of navigation panel, either choose the folder list option or press CTRL+6.
- Under the navigation pane, right-click to Deleted Items folder and select the Empty folder.
- Now, go to File option.
- After that, choose Account Settings and click on Account Settings.
- On the Data Files option, select the Outlook data file that a user wants to compact, and click Settings.
- In last, select Compact Now tab.
Associated Limitations to Shrink Outlook PST File
The below points are discussed to compact PST file that bears the following limitation as:
- Remove or delete all attachments option is not available in it.
- No option is there to extract & save attachments in a separate folder.
- A user unable to save the attachments in .zip file format.
After dealing with above steps, sometimes a user wants to switch on another alternative solution. They want to compact the size of PST file, thus one suitable solution is there named as PST compress tool. It is a reliable tool and helps to compact the size of multiple PST online file in bulk.
Key Features To Compress PST File Size
There are some highlighted features to shrink Outlook data files (PST) those are mentioned below:
- 3 Option to Compact PST Files: Users have a choice to decide one option among 3 different ways to shrink Outlook PST file such as remove attachments, Extract & save attachments and Extract, save & compress attachments without any difficulty.
- Easy to Extract & save attachments: With this option, a user can shrink Outlook PST file even deleting attachments are not required. Instead this, a user allows to compact attachments to reduce the size of attachments. The software will help to save a file in Zip file.
- Compact large Size Outlook Data File: To avoid 2GB PST file this leads to reduce the file size corruption. Using this tool a user might be able to compact PST file and keep it, manageable. This software will save and extract the attachments from PST as per users need.
- Delete Outlook File Attachments: The software allows to reduce PST file size and compact it due to a removal of various attachments. Choosing this option, to remove unnecessary files from permanently from local machine which helps to shrink Outlook PST file.
Conclusion
Previously, we have covered some needs regarding shrink Outlook PST file size and also, discussed one such solution to shrink the over-sized Outlook data files due to PST file too large. Thus, to overcome this issue, multiple users have preferred to compact PST file size in an easy way without any difficulty. Although, a user can go for third party tool which provides various features to enhance the performance to reduce outlook file size.